Calendar template

10 Google Calendar Keyboard Shortcuts You Should Start Using Right Now

If you use Google Calendar in Chrome on a laptop or desktop, you might not need to use your device’s trackpad or mouse as much as you think. Yes, it’s true: no need to click several times to move forward or back several months. No need to select from a drop-down menu to change the calendar view. And it doesn’t take more than a click (or tap) to access event details.

When hotkeys are enabled, you can accomplish the 10 tasks below with the press of a single key. As you’d expect, all of these keyboard shortcuts work when accessing Google Calendar in Chrome on any laptop or desktop. They also work if you access Google Calendar in Safari on a macOS system and in Safari on an iPad with an external keyboard as well.

SEE: Google Docs tips for advanced users (TechRepublic Premium)

If you want to check that keyboard shortcuts are enabled, open Google Calendar on the web, select the settings menu (the cog in the top-right corner), then choose Settings from the options displayed. Scroll down to General | Keyboard shortcuts and make sure the box to the left of Enable keyboard shortcuts is checked (Figure A).

Figure A

Screenshot of Google Calendar settings |  General |  Keyboard shortcuts, with the box checked.
In Google Calendar on the web settings, make sure Enable keyboard shortcuts is checked.

Also, be sure to wait for Google Calendar to fully load before pressing any shortcut key. If you open your calendar and immediately press a key, nothing may happen. Wait for your browser to indicate that the page is fully loaded before pressing any shortcut key.

How to change the dates displayed in Google Calendar

The first five shortcut keys allow you to quickly switch to another calendar view (Figure B):

  • D for the day view,
  • O for the weekly view,
  • M for the monthly view,
  • Yes for the year view, and
  • A for displaying the diary (or calendar).

Figure B

In Google Calendar settings on the web, make sure
Change the view of Google Calendar by simply pressing: D for day, W for week, M for month, Y for year and a for calendar view.

How to Jump to Any Day in Google Calendar

Press G, then enter a date (i.e. month, day, and year) to jump to any date (Figure C, low). Remember this command as “type G to go to a date”. Especially when you want to access a date that is several months or years away from the currently displayed date, the G shortcut can save you significant browsing time.

Press the T key to return the Google Calendar to the current day (Figure C, High). Think of this as “press T for today”.

Figure C

Screenshot of the author's calendar displayed in day, week, month, year, and agenda view, with the hotkey letter to the left of each screenshot, respectively (d, w, m, y, and a) .
Press G to access any date and press t to view today’s calendar.

How to add a new Google Calendar event

To create a new Google Calendar event, press C. This takes you directly to the new calendar event detail form (Figure D), which you could otherwise access by selecting the +Create button and then choosing the More Options button. Enter your event details, then select Save.

Figure D

Screenshot of the detailed Calendar event screen, which includes not only the standard information (event title, time, and location), but also access to notification settings, notes, and message fields. attachments, as well as a guest list and guest permission settings (for example, edit the event, invite others, or view the guest list).
Press C in Google Calendar to create a new event and go directly to the event details screen.

How to find a Google Calendar event

Press the / key to activate the search field (Figure E), then enter terms to search your Google Calendar data. Also, many people find it useful to manually select the downward-pointing triangle (in the right area of ​​the search box) to narrow calendar searches. (Tip: The / key enables search in Gmail, Google Chat, and Google Drive on the web the same way.)

Figure E

The / key labeled to the left of a screenshot of an active cursor in the Google Calendar search box.  An inset at the bottom right shows additional search options available via the search box drop-down menu: Search in (specific calendars), what, who, where, hasn't, and date fields.
Press / to start a Google Calendar search. (To narrow your search, select the drop-down menu in the area to the right of the search field.)

Check out more Google Calendar keyboard shortcuts

Once you’ve used the above commands enough to become a habit, press Shift+/ (think of it as Shift+?) to reveal a long list of keyboard shortcuts available in Google Calendar (Figure F). The calendar includes shortcuts that allow you to navigate to next/previous time periods, access the side panel or open calendar settings. (As noted above, the Shift + / key combination also brings up a long list of keyboard shortcuts in Gmail, Google Chat, and Google Drive on the web.)

Figure F

Screenshot of all Google Calendar shortcuts available, including navigation (p for previous period, n for next period), e to edit an event, and esc to return to calendar view, among others.
Press Shift+/ (think of it as Shift+?) to show all keyboard shortcuts available in Google Calendar.

What Google Calendar keyboard shortcuts do you use?

Typically, I use D and W most often. I stay in the day view most of the time, then press the W key to switch to the week view. More rarely, I most often use M for month view when planning future events.

If you access Google Calendar in a desktop browser, are you using keyboard shortcuts? If so, are there any shortcuts other than those mentioned above that you find useful? Let me know which Google Calendar keyboard shortcuts you use, either with a comment below or on Twitter (@awolber).