Having an online calendar with customizable features might not seem like the biggest deal, but it can have a big impact on your performance at work and in your personal life. Think about it. Have you ever missed an important meeting or your child’s school event, even though you had it on your calendar? Of course, it would have been nice if you got an automatic reminder to make sure you were on time, wouldn’t it? Well, it’s one of the many features you can add to your online calendar.
In this article, we highlight Google Calendar features you need to know about:
1. Multiple calendar function
Chances are you have more than one online calendar. Maybe a calendar is synced to your personal email and contains your events (eg happy hours, workout classes, etc.). The other can be linked to your work email and organize your work events (i.e. work meetings, deadlines, etc.). Wouldn’t it be great if you could merge these calendars into one?
Merging calendars is a popular feature that you should prioritize when buying the right calendar online. The nice thing is that a calendar that offers this feature also color codes each calendar so you can easily keep track. For example, you might see your kid’s soccer game in orange and your company’s town hall in blue.
Having everything on one calendar will prevent you from missing an important event.
2. Automatic redial function
You have a busy schedule. Whether you’re driving your kids or managing a team of employees, your life is hectic. And you may not always remember what you have coming up, even with an organized online calendar.
Luckily, you can set up automatic reminders to make sure you never forget and are always prepared. So whether you schedule a five-minute reminder before your meeting or a 30-minute reminder, this feature prevents appointments from surprising you.
3. Calendar display function
Being able to see your colleagues’ calendar can improve your productivity. Think about it. How many times have you emailed a question to a colleague and waited an hour for them to send you a response so you could complete a task?
If you had access to their calendar, you would have known they were at a doctor’s appointment or another meeting, and you could have moved on to another project. So, when looking for the right calendar online, make sure it offers the ability to view multiple calendars at once and make sure your co-workers benefit from it as well.
4. Advanced search function
Maybe you forgot your client’s email address or your last one-on-one meeting with your manager; having a search function will save you from spending time searching for the past few months.
Instead, you’ll be able to search your entire calendar just by entering a keyword. For example, the name of your client or the term “individual”. Then, once you’ve identified the event you’re looking for, click on it, and in no time you’ll have all the information you need.
5. Out of office function
According to Lifehack, the average American works just over nine hours a day without a break. Even more shockingly, only one in three people take a lunch break, and the other two in three admit to eating at their desk.
Not taking breaks during the workday can significantly reduce productivity, which impacts your performance. However, taking breaks isn’t always easy. How many times have you walked away on a coffee run only to be bombarded with Slack messages? If only there was a feature on your calendar that let everyone know you were taking a break. Good news, there is.
Some online calendars offer a feature that allows you to block time for being “out of the office”. This feature also allows you to decline any meeting or event that occurs during this time, so you can really have fun.
You can also block time for appointments (for example, a doctor’s appointment), so that your colleagues know that you cannot be reached during this time.
6. Weather forecast function
Do you visit customers across the country? Checking the weather conditions before traveling can help you plan your travel time properly. For example, let’s say it’s raining where you’re traveling. You probably don’t want to schedule a meeting on a patio or pack a sundress, do you?
Well, believe it or not, some calendars offer a weather forecast feature, so you don’t have to check another third-party service. You can check if it’s raining, snowing or sunny directly from your online calendar.
Here’s how it works. Let’s say you’re planning an in-person event for next week. As you plan the event, the weather forecast for that day will appear and even update as you get closer.
7. Intuitive app functionality
It’s 2022. That means almost everything has an app, including calendars. That said, you want to make sure your Calendar app is intuitive and user-friendly. For example, if the font is too small or the app has too many pop-ups, you probably won’t use it on your mobile device.
A good Calendar application requires a minimum of clicks. This means you should be able to see your events and meetings without having to scroll or spend time searching. A good app is also easy to use from your phone. You should be able to create events, block time, and do whatever else you can on your computer from the mobile app.
With today’s busy schedule, you want an online calendar that makes your life easier — not more complicated. Fortunately, your online calendar offers many features that can help streamline your day and improve your productivity. Whether it’s viewing multiple calendars at once or having a user-friendly calendar app, consider integrating the features above to ensure a great experience.
Image Credit: Towfiqu barbhuiya; pexels; Thank you!
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