Trying to balance work and daily life can become stressful. You may also find that your productivity suffers. Trying to do too much throughout the day without making time for relaxing and joyful activities can affect your whole family. With an online calendar, use it in different ways to increase your work productivity and have time for yourself. Use these techniques to get the most out of your online calendar.
Use recurring events
Some events occur weekly, monthly, or annually. For example, you can hold a monthly team member meeting to discuss progress or any task changes. You can also have certain life activities happening on the same day every month or year. For example, the family can celebrate birthdays, date nights, or a child’s piano practice.
You only need to set this date and time aside once with recurring events. The online calendar function automatically reserves this period each day, week, month or year for the specific activity. You don’t need to constantly jot down the same information as you would in a traditional planner or calendar. Any event you do regularly can be set aside as a recurring event. This online calendar feature is a great feature to constantly remind you of recurring activities.
Sync calendars with team members and family
A productivity killer is making sure everyone is simultaneously attending a work meeting or family activity. Waiting for someone to show up only wastes valuable time and delays other activities. A common problem is not everyone noticing activity in their calendar or using different versions of calendar apps that don’t. to integrate.
Consider using an online calendar designed for use by teams of people. These online calendars will automatically synchronize the schedules of everyone involved in the meeting or activity. That way, you don’t have to constantly remind other people to put events in their scheduling apps. This tactic ensures that meetings and activities start on time. Thus, you increase your productivity and you do not feel rushed throughout the day. It also helps you avoid double booking activities for the same time slots.
Calendar synchronization also happens across all your devices. As long as the devices access the same online calendar software, the synchronization function can occur even if different companies manufacture the devices.
Forgetting things placed on the traditional calendar or planner can happen quickly. You’re so busy working on a task that you can’t remember to move on to the next activity. Online calendars have reminder functions to set for events.
How you want to see the reminder is up to you. A reminder is set to help you remove stress in your life, so you don’t have to worry about extra things. For example, some people prefer a pop-up to appear on the screen to remind you that an event will occur at a specific time. Other people also set the alarm to go off. You also usually have options on when you want the reminder to go off. For example, you can set it 15 minutes before the activity occurs or even a day before the event.
Reminders can come to your phone, tablet or PC. You can also request the feature to send an email to your inbox. A wonderful thing about this feature is that reminders can also be sent to other people. Thus, they are informed of an activity that may involve them, whether for work or leisure.
Plan family recordings
It’s easy to get so busy with other things that family events get pushed aside. A spouse or other family member may say something to you in passing about an event, but it hasn’t registered in your memory. Take a moment to set a family check-in event on your calendar. Family check-ins allow you to set aside time to reconnect with family.
Take time to relax or ask questions about their days. You can also learn about events and activities that everyone wants to accept. Then you can easily update your online calendar at that time to ensure there is time for everyone. With family recordings, you can also reassess all of your activities and come to compromises on when to do them that make everyone happy.
Family check-in times don’t have to happen only during meals. Plus, they don’t have to perform face-to-face if everyone has a busy schedule. You can set up your calendar to send a check-in reminder to everyone. Then they can respond to you by phone, text or email.
Enjoy events all day
You may be a person who likes to micromanage every moment of your schedule. However, even if you perform the same task, you must have penciled the event in each period. Yet, this task becomes tedious as you spend more time placing calendar entries rather than working.
A rarely used feature in online calendars is the all-day events feature. This function allows you to set a specific task for the whole day. Typically, people use this feature to take a day off when they are not in the office. Still, you can use it for specific work projects that don’t have a set deadline.
This way, you only have to check the online calendar once to know your plans for the whole day. You don’t have to rush from hour to hour to find out you’re doing the same task.
You have the right to take a break. Planning a break is especially important for people working from home. Telecommuters face a common problem: they never stop working. Projects are only at a home office or laptop. As a result, you may find yourself drawn to task even when you should be doing daily chores or spending time with family.
If you’re having this problem, an online calendar can become another incentive to use to create self-care time. For example, you can block out 10 minutes to get away from the computer and stretch your legs or an entire hour to let your mind unwind. Breaks provide needed downtime that can allow you to reduce stress and find a moment of pleasure or happiness during your day. Then, with an improved mood, you’re ready to get back to work and improve your productivity.
When to plan the break depends on the work schedule and the family. You can extend a lunch break to include time to relax or take a break each day after completing a task.
Use online calendars effectively
Online calendars have many features designed to organize your daily work and tasks. In addition to the features mentioned above, be sure to spend some time exploring all the other functions. You might find one that will help you further increase your productivity at work.
There may also be features that allow you to create more time for yourself and your family. For example, with an online calendar, you have more ways to place entries at set times and you can be automatically reminded of tasks. As a result, you’ll never forget a task or have to constantly look at the calendar like you would with a traditional planner or calendar.
Image Credit: Andrea Piacquadio; pexels; Thank you!
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