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How to Create an Effective Meeting Agenda in Google Calendar

With well-written agendas in Google Calendar, you can run more effective meetings. Here’s how.

Google Calendar is extremely versatile and user-friendly. There are many things it can do for you. Writing an agenda for your next meeting is not. It’s up to you.

Although noting the itinerary may seem like something you can ignore, your guests will be happier if you don’t. In fact, not having an agenda may deter some people from attending. This is because they probably know that meetings without people can often be aimless or get out of hand.

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In this article, we’ll explain how you can add an effective meeting agenda to Google Calendar, along with some quick pointers on how to write one.

How to Add a Meeting Agenda in Google Calendar

The quickest way to add an agenda to your event is to bring up the event’s quick settings menu right in your calendar and select Add a description.

Alternatively, you can choose More options at the bottom of the menu to give you a bit more space and tools to work with.

In the quick or expanded menu, Google Calendar offers the right amount of formatting options to help you create an informative calendar. You can use bold to highlight important information, bullet points to summarize talking points or objectives, and links and attachments to give your attendees access to more information.


If you fill it out before adding guests, they will see the description in the invitation and know exactly what the meeting is about. You can also send an update if you need to add or change it later. A prompt will appear when you click the Save button or use the Google Calendar keyboard shortcut. Ordered / CTRL+S.

You don’t need to describe every detail, just make sure you have enough information to convey the purpose of the meeting and give it direction. It’s one of the many ways Google Calendar can help boost your productivity.

Enjoy the benefits of a meeting agenda

By sending the agenda ahead of time, you give your attendees the opportunity to prepare thoughts and ideas they would like to bring to the discussion, which everyone will appreciate. You can also block the wrong people from participating – basically, they won’t benefit or contribute to the deal.

Plus, a well-organized agenda will keep you and other attendees on track. If things get off topic, you can politely reference the talking points you sent to bring everyone’s attention back.