Customizable calendar

How to Subscribe to Google Calendar from Microsoft Outlook

By subscribing to Google Calendar through Microsoft Outlook, you can easily track events and event updates in one place.

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It’s easy to import a single snapshot of a Google Calendar into Microsoft Outlook Desktop. But, if you prefer to sync the two calendars so that Google updates show up in Microsoft Outlook, you will need to subscribe to Google Calendar from Microsoft Outlook. Although the two calendars aren’t really synced (Google Calendar appointments will show up in Microsoft Outlook but not the other way around), it’s a great way to view all of your upcoming events from one calendar.

In this tutorial, I will use Microsoft Outlook 365 desktop and Google Calendars with Edge on Windows 10 64-bit system to show you how to subscribe to Google Calendar from Microsoft Outlook. The steps for older versions through Outlook 2013 may be slightly different, but the process is relatively the same. And, if you have a POP3 account, you may need to invest in a third-party product to create a reliable connection between the two calendars.

SEE: 3 Google Calendar updates that streamline events (TechRepublic)

How to subscribe to Google Calendar

If you use both Google Calendar and Microsoft Outlook calendar, chances are you want to sync them. In this case, you must subscribe to Google Calendar via Microsoft Outlook. Do this:

Open Google Calendar using your favorite browser.

Select My Calendars in the left pane. If you have multiple calendars, expand them and choose one from the list.

Click the three dots to the right of the calendar name, then select Settings or Settings and Sharing (Figure A).

Google Calendar settings popup
Figure A: Select Settings for your Google calendar.

Scroll down to the Integrate Calendar section and find the Secret address in iCal format option. Click Copy (Figure B) then OK to copy the private address of the selected calendar. This will be needed for a later step.

indicator showing where to find the secret iCal address of a calendar
Figure B: Copy the secret iCal address.

Open Microsoft Outlook.

Click on the File tab and choose Account Settings from the drop-down list.

Click the Internet Calendars tab.

Click New, then choose New Internet Calendar.

Paste the address you copied earlier by pressing Ctrl+V, then click Add.

Give the calendar a meaningful name, such as Google Main, as shown in Figure C.

a pop-up to name and configure the calendar for Google Calendar in Microsoft Outlook
Figure C: Name the new Microsoft Outlook calendar.

Click OK, then click Close.

As mentioned above, this is a one-way connection. In addition, the subscription is sometimes unstable. If the subscription doesn’t work for you, consider using a third-party product or use Outook.com.

How to subscribe with Outlook.com

If you use Outook.com, you may be able to sync with Google Calendar. Follow these steps to synchronize the two calendars:

Open Google Calendar using your favorite browser.

Select My Calendars in the left pane. If you have multiple calendars, expand them and choose one from the list.

Click the three dots to the right of the calendar name, then select Settings or Settings and Sharing.

Scroll down to the Integrate Calendar section and find the Secret address in iCal format option. Click Copy then OK to copy the private address of the selected calendar. This will be needed for a later step.

Open Outlook.com and go to the Calendar window.

Click Add Calendar.

In the resulting window, choose Subscribe from web in the left pane and paste the private address you copied earlier by pressing Ctrl + V.

Give the calendar a name.

Choose an Outlook.com calendar from the drop-down list (Figure D).

a pop-up window with settings to configure Google Calendar subscription
Figure D: Set up Google Calendar subscription.

Click Import.

Unfortunately, this might not work for you. The feature is not reliable on all systems. If you are unsuccessful, consider using a third-party product.